The Collections Model Application

As we have seen, an Axiell Collections implementation comprises two main components: a Model Application and the Axiell Collections software. The Model Application is the data management heart of Axiell Collections and it is available in a range of configurations for different types of organization (Archive, Library, Museum).

What distinguishes these configurations of the Model Application is the set of data sourcesClosed The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on. available in each. The data management needs of museums differ from those of film institutes, which differ again from archives and libraries, and different sets of data sources are provided for these different types of collection (starting with specialized catalogues: Moving image catalogue, Object catalogue, Archives catalogue, Library catalogue, and so on). In short, the data sources (notably, the screens / tabs and fields) available to you for recording the data about your collection will depend on both the version and the configuration of the Model Application implemented for your organization.

The easiest way to identify which version and configuration of the Model Application is running in your Axiell Collections system is to check the browser tab in which Axiell Collections is running. In this example, the XPlus configuration of Model Application version 5.0 is used by Axiell Collections:

Details about the current and earlier versions of the Collections Model Application can be found here:

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Version 5.2 of the Axiell Collections Model Applications is available for Axiell Collections version 1.19 onwards and requires SQL Server 2019 or higher.

Contents:
  1. A brief list of the major changes
  2. A summary of all minor changes
    • General
    • Catalogue
    • Library catalogue
    • Links to the Catalogue (in all data sources)
    • Locations and containers
    • Assessments and treatments
    • Library catalogue (Work level)
    • Library catalogue (Item level)
    • Exhibitions
    • Item requests
    • Library purchase orders
    • Loans (Incoming / Outgoing)
    • Media
    • Serial subscriptions
    • Transport

    • Use of collections

    • Users

    • Fixed issues

  3. Selected topics

    3.1 Managing uploaded output templates

    3.2 Improved PID management

PDF download

Contents:
  1. A brief list of the major changes
  2. A summary of all minor changes
    • General
    • Catalogue
    • Archives catalogue
    • Film catalogue
    • Museum catalogue
    • Library catalogue (general)
    • Library catalogue (Work level)
    • Library catalogue (Item level)
    • Accessions
    • Acquisitions & acquisition proposals
    • Events
    • Exhibitions
    • Geographical Thesaurus
    • Loans
    • Locations and containers
    • Maps
    • Multimedia documentation
    • Mission items
    • Missions
    • Persons and institutions
    • Serial subscriptions
    • Thesaurus
    • Transport
    • Use of collections
  3. Selected topics

    3.1 Reading room functionality in Collections

    • Abstract
    • User categories
    • Users
    • Registering an item request
    • Further handling of a requested item
    • Task specifications

    3.2 Library purchase orders (acquisitions)

    • Abstract
    • Registering suppliers
    • Registering and managing a purchase order
    • Registering the received copies

    3.3 Serial subscriptions and issues management

    • Abstract
    • Registering suppliers
    • Registering a subscription
    • Booking received issues
    • Purging old issues

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Contents:
  1. A brief list of all changes
  2. Selected topics

    2.1 GIS functionality and fields added

    2.2 Maps records and fields

    2.3 Linked Open Data and Persistent IDs

    • New data type: URI
    • New PID fields in Axiell Collections
    • Management of PIDs via Handle / SurfSARA
    • Workflow
    • Notes

    2.4 The “group” term status (neutral value 6)

    2.5 A location Gap report

PDF download

Contents:
  1. Introduction
  2. Improvements

    2.1 Integrity check compliance

    2.2 A customizable Change locations procedure

    2.3 A customizable Move records procedure

    2.4 Geographical maps functionality

    2.5 Reformatted print templates and adapls

    2.6 Simple search options

    2.7 Bulk creating records

    2.8 Bulk linking records

    2.9 A location context column in the link window

    2.10 Original linked file names

    2.11 Pseudonyms

    2.12 The Related records view

    2.13 Inherited fields in Archive data sources

    2.14 EAD export format changes

    2.15 Broken reverse location / collect link

Details about older Model Applications are provided below, but note that these documents were intended for the Adlib collections management system, the desktop precursor to Axiell Collections: